PERSONAL DATA PROCESSING PRINCIPLES – INFORMATION FOR CLIENTS AND BUSINESS PARTNERS
CONSENT TO THE PROCESSING OF PERSONAL DATA
Dear clients, business partners and visitors,
these principles inform you on how Form Factory Slovakia s.r.o. (hereinafter „Company“) collects, processes, uses and transmits your personal data (hereinafter “personal data processing”).
Personal data mean information relating to a certain person who can be identified based on this information or in connection with other information.
The most common examples of personal data processed by the Company within its everyday business activity are identification data of clients and business partners (natural persons), or representatives, employees, coworkers or members of statutory bodies of business partners (natural persons), information on your membership or a concluded contract, contact details (in particular residence address, email address and phone number) and also records of visitors of Company premises.
The controller of your personal data is Form Factory Slovakia s.r.o., IČO: 52386660, with the registered office at Ružová dolina 480/6, 821 08 Bratislava, incorporated in the companies register kept by OR OS Bratislava 1 under file No. 137901/B.
The Company defines in what manner and for what purpose your personal data will be processed. You can find the Company´s contact details in the chapter “Inquiries and Contacts” below.
The Company and other connected companies from the Form Factory group are collectively designated herein as “Form Factory Group”.
In the below table you will find what personal data, for what reason and for what purpose the Company processes in relation to clients, business partners and visitors.
a) Clients
Personal data (Categories and examples) |
Purpose of processing | Legal ground for processing |
Basic identification and contact data:
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Data relating to contract with client:
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Data relating to personal training:
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Photography |
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Security data:
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Data for marketing purposes
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Data about visits on our website:
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b). Business partners
Personal data (Categories and examples) |
Purpose of processing | Legal ground for processing |
Basic identification and contact data:
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Data for marketing purposes
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c) Company visitors
Personal data
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Purpose of processing | Legal ground for processing |
Security data:
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The Company obtains personal data which are subsequently processed directly from its clients or from business partners, eventually from publicly available sources (such as OR or ARES) or from visitors staying in Company premises.
a) External service providers
The Company uses external service providers which ensure in particular bookkeeping, accounting, claims administration, marketing and promotion and IT. In order to be able to fulfill their duties the Company must give them certain personal data of clients, business partners and/or visitors to the external service providers.
External service providers are cleared by the Company and they provide sufficient guarantees regarding privacy and protection of personal data of clients, business partners and/or visitors. The Company concluded written contracts for processing personal data processing with all these providers which undertook (within these contracts) to protect personal data and maintain Company standards for protecting personal data.
b) Form Factory Group companies
The Company may share personal data within the Form Factory Group (more information on Form Factory Group members is available at www.formfactory.sk website). Each time the Company needs to share your personal data, it will do so only when it is necessary and it will share them only with selected employees from the Form Factory Group for fulfilling their work duties.
The Form Factory Group adopts suitable measures to ensure that these selected employees shall be bound by the obligation to maintain these personal data in confidentiality
c) Disclosure of personal data to third parties
in accordance with legal regulations concerning personal data protection, under certain circumstances the Company is obliged to share personal data of clients, business partners and/or visitors with third parties which are not the mentioned service providers or members of the Form Factory Group.
These third parties include in particular:
The Company does not transmit your personal data outside the European Economic Area.
In order to ensure confidentiality, integrity and availability of your personal data, the Company uses modern IT security systems. The Company maintains suitable technical and organizational security measures against illegal or unauthorized personal data processing and against accidental loss or damage of personal data.
The access to your personal data is provided only to persons who need them to fulfill their work duties and they are bound by legal or contractual confidentiality obligation.
The Company stores your personal data only for the period for which it needs them for the purpose for which they have been collected, eventually for the protection of Company´s justified interests or for the period for which consent with processing has been granted.
If the Company processes data based on your consent, it will do so for the period of 10 years after the consent with processing has been granted or until it is recalled.
You can asserts any of the below listed rights under the set conditions. These rights are given to you by legal regulations concerning personal data protection, in particular by the General Data Protection Regulation (GDPR):
We will react to your requests for assertion of rights within the statutory period, usually at the latest within 1 month following delivery of your request. If our reaction requires longer time in exceptional cases, we will inform you.
Cookies are small data files necessary for correct functioning of pages and we therefore place them in your computer just as the majority of websites. Cookies are text files that websites place in your computer or mobile device when you start using a website. For a certain period, the websites can remember actions and settings you made on those websites. Thanks to this you do not need to enter these data again when you re-visit the website and go through individual sections of the web.
We use cookies mainly for marketing purposes, collection of statistical data and web traffic analysis so we can continue to improve our website and perfect our services we offer. The information on how you use our web is thus shared with our partners in the field of advertising and analysis, namely Google. To see how Google hands cookies, read the following document at https://www.google.com/policies/technologies/cookies/.
If you want to use any of your rights in relation to processing of your personal data or if you have other inquiry or complaint regarding their processing, contact us, please, by mail, phone or email using the below listed contact details.
Form Factory Slovakia, s.r.o.
adress: Ružová dolina 480/6, 821 08 Bratislava
e-mail: osobneudaje@formfactory.sk
It is possible that the Company decides to amend or update these principles. The current version of the principles will always be available at Company´s website (www.formfactory.sk), in the Personal Data Protection section.
Please, keep in mind that we will never make any amendments with retroactive effects and we will never amend our principles that affect handling of data that were collected before the amendments.